FAQs

12th edition of DEFEXPO-2022, on Land, Naval & Homeland Security Systems Exhibition will be held from 18th-22nd October 2022 at Gandhinagar, Gujarat, India. The Exhibition will be held at The Helipad Exhibition Centre (HEC) and Inaugural/official functions & seminars will be held at Mahatma Mandir Convention and Exhibition Centre (MMCEC).

A company/organization/association booking space for participation will be termed as an Exhibitor

Distance between Ahmedabad Airport and Exhibition Centre Gandhi Nagar is 19 kms or 11.8 miles.

12th edition of DefExpo-2022; an Exhibition on Land, Naval & Homeland Security Systems will be held from 18th to 22nd October 2022 at Gandhinagar, Gujarat, India. The Exhibition will be held at The Helipad Exhibition Centre (HEC) and Inaugural/official functions & seminars will be held at Mahatma Mandir Convention and Exhibition Centre (MMCEC). The timings of exhibition will be as follows:-

(a) Inauguration, Official events & Seminars 18th October 2022, (0900hrs onwards) – MMCEC

(b) Business Days 18th to 20th October 2022 (1000-1700hrs) – HEC & MMCEC

(c) Public Days 21st & 22nd October 2022 (1000-1700hrs) - HEC

PARTICIPATION CHARGES*(Charges for Space per square meter)

– For Bookings till 30th September 2022

MSME will be given a 50% discount for Booking shell space on 12Sqm at time of making final payment. MSME booking >12Sqm is not eligible for any discount. MSME is to submit proof of MSME to avail the discount which will be given post verification of documents (documents to have UAM No).

– For Bookings till 30th September 2022

-Hospitality Chalet (6mx12m)

-Conference Hall and B2B meeting table

i. Rate for Conference Hall- GST @ 18% will be extra applicable

ii. Rates for Booking of B2B meeting Table – 01 hour Slot

The Exhibitor must not transfer, dispose of or part with or otherwise sublet the whole or any part of his site, whether for financial consideration or otherwise. The Exhibitor must, if he is an agent, distributor or licensee, state at the time of contract or through Exhibitor Manuals’ forms, the names of the principals to be represented. This does not prohibit an Exhibitor from displaying the products of a principal for whom he becomes agent, distributor or licensee after the time of contract,with the prior written permission of DEO and after paying relevant charges, if/as applicable. However, if the Exhibitor brings in a Co-exhibitor with them, the exhibitor shall have to register their Co-exhibitor after paying registration fee for Co-exhibitor also. If any exhibitor is found to have defaulted, the exhibitor shall have to pay double the rate of their rental charges as penalty at the maximum rates of the space allotted.

Application for participation is required to be submitted online through the official website www.defexpo.gov.in along with 100% participation charges within the provisional booking period. Registration and booking of exhibitor space willbe accepted on first come - first serve basis. The interested participants are to register online on official website prior space booking. All payments will be done online through the official website. Registration fee and space charges once paid will be non-refundable. The exhibitor agrees and understands that upon allocation of the requested space at no instance the allocated space will be reduced in size. However, the participants who could not be accommodated will get refund of registration fee in due course, upon acceptance of an application by the Organisers, the application shall ipso facto become a contract binding on the Exhibitor and the Organisers (DEO) on the Terms and Conditions contained herein and in the Exhibition Regulations. On any failure to comply with payment terms, the organisers reserve the right to cancel the contract and to deny access into exhibition area to such exhibitors.

(a) Registration charges: Non-refundable registration fee of INR 40,000 (inclusive of 18%GST) will be charged towards exhibitor registration, which would be adjusted against space booking charges. If no space is booked by the exhibitor then registration fee would be forfeited. “Any Subsidiary/Division of Company/ Exhibitor will be considered as part of the Principal exhibitor. However each Subsidiary/Division will be enrolled separately under the Principal’s login free of charge”.

(b) Exhibitors retaining space through Opting for Costs of Compensation. The space is preserved for exhibitors who have opted for costs of compensation as per the refund policy of April 2022 for postponed DefExpo-2022. Both Non-MSME and MSMEs will be permitted to proportionately increase their space against the difference in amount between the previous charges and charges defined in this document subject to availability/feasibility. Alternatively, refund of excess amount as held with the Organisers will be provided post conclusion of the event.

Registration charges: Non-refundable registration fee of INR 40,000 (inclusive of 18%GST) will be charged towards exhibitor registration, which would be adjusted against space booking charges. If no space is booked by the exhibitor then registration fee would be forfeited. “Any Subsidiary/Division of Company/ Exhibitor will be considered as part of the Principal exhibitor. However each Subsidiary/Division will be enrolled separately under the Principal’s login free of charge”.

(a) The payment schedule for space booking is as follows:

(i) Provisional Booking for Space booked till 30 Sep 2022. On payment of registration fee, space can be provisionally booked with 100% charges to be paid within 05 days of making provisional booking else provisional booking will get auto-cancelled by the system and space would be made available for other exhibitors

(ii) Full Payment for Space booked till 30 Sep 2022. Exhibitors will need to make full payment on or before 05 October 2022, failing which they will have to pay 5% of space charges as penalty charges on balance payable amount and cut-off date of receipt of funds in DEO A/c is 15 October 2022.

(b) All sums payable under this contract shall be paid together with the addition of such Goods and Services Tax (or such other government tax or levy) as is legally payable on those sums. Currently, Service Tax applicable is 18% of the total invoice value. The total cost represents only the payment for the site, details of which are mentioned in the invoice sent by DEO. All other goods and services required by the Exhibitor shall be paid for by the Exhibitor in addition thereto. These additional services include, and are not limited to electricity, horticulture, telephone, internet, security etc. Exhibitors will not be allowed to occupy their space or stands if the payment terms specified on the contract are not followed. These terms cannot be varied under any circumstances.

(c) 5% of space charges will be levied as penalty charges on balance payable amount post 05 October 2022 upto the cut-off date of receipt of funds in DEO A/c on or before 15 October 2022. The stand would be closed and participation disallowed if full payment is not made.

(d) Hall Layouts and Stand numbering Plans

Stand numbers and dimensions given on the exhibition layout plan are only for reference purpose and should not be used for any publicity purposes. DEO reserves the right to change the numbering plan and/or alter the layout plans at any given time.

(e) Catalogue Entry Charges Each exhibitor will be entitled free catalogue entry (excluding LOGO) upto 150 words. Exhibitors can also get the name of their collaborator / principal / agent / Group Company included in the directory provided they fall in the same line of business. However, for additional entry an amount of INR 1000 will be charged from Indian. Exhibitors who wish listing morethan 150 to 300 words including full color LOGO is required to pay INR 2000. This payment will be made along with space booking charges.